A role closure plan and agreed selection criteria
Interview with the hiring manager: why this role is needed, what success looks like in 3–6 months, who makes the decisions. Constraints (budget, format, location), target timelines.
Role profile, job description text, and an interview map
Role purpose and 3–6-month objectives. Mapping requirements to verticals (Health & Fitness, Utilities/Tools, Search Arbitrage). Must-have/nice-to-have skills, target types of companies/experience, compensation ranges, work format and location, “rejection signals.”
Role profile and job description
Role profile and job description
List of sourcing channels, search queries, and an activity schedule
Target companies/communities, keywords and alternative role titles, geography, acceptable profile variations. Publication plan and outbound messaging strategy.
A pool of relevant candidates + brief notes on each
Personalized outbound messages, inbound responses, and posts in professional communities. Fast replies and careful funnel management.
Sourcing and first contact
Sourcing and first contact
Role profile, job description text, and an interview map
Verification of basic criteria (experience relevant to the role, compensation expectations, motivation, availability) and risks (counteroffers, relocation, language). Deep case review and discussion of UA/arbitrage tools, approach to hypotheses/prioritization/constraints. If needed — a short practical task (case/media plan).
Full case-based interview
Full case-based interview
A synchronized decision with clear justification
A unified scoring scale, comparative candidate table, recommendations, and a final decision: “move forward” / “reject with reason.”
Evaluation and stage decision
Evaluation and stage decision
A complete, integrated view of each candidate
Scheduling, short guides for interviewers on what to ask and how to document answers. Feedback collected within 24 hours and consolidated into a single summary.
Team interview and skills check
Team interview and skills check
Role profile, job description text, and an interview map
2–3 sources, an agreed list of questions. Verified facts about responsibilities, work style, and risk areas.
Reference check (upon request)
Reference check (upon request)
An accepted offer and an agreed start date
Preparing the offer (structure, format, start date) and managing counteroffer risks.
A smooth, on-time handoff to the team
Staying in touch with the candidate, reminders about upcoming steps, tracking “accepted/declined” decisions and reasons.
A controlled and continuously improving process
Weekly updates: number of candidates added, stage-by-stage conversion, average speed, best sourcing channels, common rejection reasons. Recommendations for speeding up the process and refining criteria.
Reporting and improvements
Reporting and improvements
11 steps of the recruitment process
A full cycle from diagnosis to reporting, with each stage thoroughly worked through